A handful of ways to make a memorable conference

There’s no doubt at all that every company would like to be able to say that their last conference was a memorable event. This is not just about memory retention of the material either, but the many factors that go into making it a great experience for the delegates.

In our last article we spoke about the advantages of conferencing in Gauteng in winter and in this article we would like to tie that up with the event itself and give some hopefully useful advice on ways to make a memorable conference. Some say there are many ways, but we believe there are just a handful of critical points to remember when organising your next conference.

Create a great theme

Before the conference, pick your employee’s brains for some ideas of things they might want to do that are different or special. Let everyone be part of coming up with a great theme. A themed event is well known to be far more interactive and therefore more memorable.

Once you have decided on a conference theme, give it a name and make a big splash about it. Use all your marketing muscle to get it out to everyone and generate some excitement before it even happens. Even the invitation to delegates could be something different – like a cyber theme could be delivered via an Augmented Reality message.

Personalise it

Such an important factor today when organising anything is to remember that people are beginning to feel less significant in larger organisations. Even social media is changing in the respect that more personal messages and personalised interactions are shifting the way that people communicate.

You make a conference far more memorable if supplied stationary, invitations, take home material etc. are all personalised. Also, choose conference venues that give individualized attention. Every Faircity Hotel adheres to our ‘Service by design’ ethos.

A little less conversation a little more action

It’s not a bad idea to remember the title of the famous old Elvis song when you’re trying to create a more memorable conference. Try to avoid long, endless presentations and focus more on interaction and team building activities.

All good conference venues, like those in the Faircity group, have conference co-ordinators that will give you ideas for great interactive activities ….and even if you want to keep it to presentations and brainstorming, make sure all delegates are involved, and the speakers are entertaining and interactive.

Memory retention of the material  

As mentioned earlier, what is learned at the conference needs to be retained and for this reason Faircity, in keeping with their ‘Service by design’ ethos, partnered with Wall Street Journal bestselling author of Unlimited Memory, Kevin Horsley, to offer those seeking a conference with a difference something truly unique – and of course memorable!

Horsley, one of the few people in the world to have received the title International Grandmaster of Memory and also the World Record holder for The Everest of Memory Tests, implements his accelerated learning and focus directing principles to help participants maximise their attention and retention – and thereby gain the full benefit of the conference.

Do something different!

Even if you don’t engage the services of Kevin Horsley, the Faircity group offer a whole range of ‘conference with a difference’ packages. Probably the most memorable thing about any conference is if it was a  bit different from the others, so try to come up with something unique …and Faircity have plenty of options…

Roodevalley Faircity Hotel, on the banks of the Pienaar’s River in Pretoria, have a ‘Government conference in the capital’ special. A Full Day Conference is from as little as R385.00 per delegate and R95.00 venue hire per delegate per day. This unique location, complete with a Bird sanctuary, is ideal for learning, sharing, collaborating and re-connecting with nature.

Quatermain Faircity Hotel in Sandton is offering a unique full-day Conference & ‘DinnerTimeStoriesSA’ Package until the 28th of July. They have joined forces with DinnerTimeStoriesSA to create a mind-blowing gastronomic experience for only R1335.00 per person. The package includes a full day conference as well as a two hour, 6-course dining show from the world’s smallest chef, Le Petit, who measures a mere 85mm!

If you are looking to add some urban elegance to your next conference, for only R1615.00 per person, the trendy Afro/French Mapungubwe Faircity Hotel, in the heart of vibrant downtown Josie, offers a 24-hour conference experience, designed to suit every need of any conference. This package is only valid until 31 August, so early booking is advised.

With manicured gardens and Cape Dutch-style architecture, Kievits Kroon Faircity Hotel has been labelled ‘the Winelands in Gauteng.’ In line with this, they offer their unusual and exciting Winelands and Cultivar conference packages. Also experience a whole new era of conferencing by selecting a package from their ‘Vintage’ range, where themed breaks and dinners are set to take your conference to a whole new level of extravagance!

We at Faircity group have this whole handful of ways to make a memorable conference at our five great conference venues in Josie, Sandton and Pretoria. We also have winter conference specials and half and full day cut-price conference specials, so just contact us or visit our website to learn more. You really can make your conference in Gauteng this winter one to remember!